Results Letters

This is enabled if any Results Input has been performed. Every application that was selected for verification must have a results letter printed before verification can be closed.

If you are entering results on a daily basis, you should also print letter results each day in order to give the full grace period. For adverse changes, the effective date on the results letter is based on the grace period in Meal Benefit Expiration setup.

Select the date of the letter from the Date of Letter field using the Calendar feature.
Enter a date in the Date hearing must be requested by field using the Calendar feature.
Check the Show Site Name box to include each student’s school along with their name.
Enter a name in the Enter Child Nutrition Staff Person To Be Contacted For More Information field.
Enter their phone number in the Enter Child Nutrition Staff Person’s Phone Number field.

Select Yes or No for Use Student Address if Available.
- Selecting Yes will use the Address on the Student's Account, in Account Setup.
- Selecting No will use the Address on the Student's Application.
Select Email or Print for the Action on how the letters will be sent.
- Select Print to see a preview of the letters in a PDF.
- Select Email to email the meal status letter a parent/guardian.
  - Users can email any letter that is here.
Click the button to create the letters. A Notification will display at the top of the form.
- Click Yes to email the letters or No to cancel.
  - A status bar will display as emails are being sent.
  - Users are prompted after emails are sent to manually print any letters that were undeliverable (user has bad or blank email addresses).
  - Printed/Unprinted letters are updated when letters are emailed successfully.
  - Letters are emailed to the email address entered in the Head of Household Email field of the Modify Existing Application screen.
Click the Notification icon, and click Notification Letters Successfully Generated. The Notification or Direct Certified Letters will open as a PDF in a separate tab.
Letters can also be viewed from Reports: System Reports: Processed Documents.

Select Unprinted or Printed for your Print Option.
- Select Unprinted if you have not run Results Letters yet or if you have added new applications to verification.
- Select Printed if you want to reprint letters that have already been run.
Click the button to create the letters.
- The letters will open as a PDF in a separate window, and can be printed from the PDF viewer.
When you come back to Meals Plus Web, it will ask if the letters printed successfully. If you click Yes, it will update the Letter History. Selecting No will not mark them as printed.
- You can still go back and edit the Verification Options on Results Input after printing letters, as long as you have not closed verification yet.
- If you change the Verification Options, it will set the Results Letter back to Unprinted.

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Meals Plus Web Help, 02/2021