Deposits

Once you have entered cash receipts in Manage Receipts, the next step is to create and post deposits in Manage Deposits. A deposit can be created from any number of open receipts from a single bank account.

Search and Edit

Select a bank from the Bank drop-down list.
Enter or select a date range using the Calendar feature in the From and To fields.
Select a status from the Deposit Status drop-down list.
- Open deposits have been saved but not deposited and can still be edited.
- Closed deposits have already been processed.
- Cleared deposits have been paid in full and cleared the bank.
- Voided deposits have been voided and payment has been returned to the customer.
To view or edit an existing deposit, click the icon.

Click the button to view the deposit details, or click the link in the Deposit # column. The Edit / View Deposit form will display.
- To remove a receipt from an open deposit, uncheck the boxes of the Receipts that need to be removed from the deposit.
- Click the button to post the deposit, or click the button to leave the deposit open.
Click the link to delete the deposit.
Click the link to print and post the deposit. A deposit preview window will display.
- Clicking the button on the deposit preview window will generate a message box to confirm if the deposit printed/processed correctly.
- Clicking the button will complete the posting of the deposit.
- Clicking the button will NOT post the deposit, and it will remain in an open status.
- Once the deposit has been printed and posted, the link will display allowing users to reprint the deposit.

Create New Deposit

Click the link. The Create New Deposit form will display.

Select a bank from the Bank drop-down list.
The Deposit Date will populate to today's date and display the next Deposit #, but these fields are editable.
Enter a memo in the Memo field. This is optional.
Check the boxes to select the Receipts to be included in this deposit, or check the Select box to select all.

Click the button to post the deposit immediately. This posts the deposit to the account balances and bank reconciliation.
- A preview of the deposit ticket will be displayed.
- Use the printer icon at the top left to print it out.
Click the button to save the record as an Open deposit. An open deposit can still be edited.

Void Deposit

Select Closed from the Deposit Status drop-down list.
Click the icon next to the deposit to void.
Click the link. A Void Deposit window will display.

The Void Effective Date will populate to today's date, but this is editable.
Check the Reinstate Deposit box to recreate all the receipts tied to the deposit, and the next available deposit number will be assigned to them. This is optional.
Click the button. A confirmation message will display.

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School LINQ Help, updated 01/2021