Receipts

Manage Receipts allows users to enter money received for deposit as receipts from a customer.

Select a customer from the Customer drop-down list.
Select a site from the Site drop-down list.
Select a user from the User drop-down list. The grid will refresh on the next form.
Click the button.

Enter a Receipt # or Customer Name in the field to search for a receipt.
Enter or select a date range using the Calendar feature in the From and To fields.
Select a status from the Receipt Status drop-down list.
The Status column lists the receipt status:
- Open receipts have been saved but not deposited and can still be edited.
- Closed receipts have already been processed in Deposits and are read-only on this screen.
- Voided receipts have been voided and payment has been returned to the customer.
To view or edit an existing receipt, click the icon.

Click the button to edit a receipt, or click the link in the Receipt # column. The Edit / View Receipt form will display.
Click the link to delete a receipt. You can only delete open receipts.
Click the icon to print a copy of the receipt you can give to the customer.

Print Receipt Listing Report

Click the link to generate a Receipt Listing Report with all the receipts currently displayed in the grid.

sample receipt listing report

Select the site for this Receipt from the Site drop-down list.
Select the customer from the Customer drop-down list.
Enter or select the Receipt Date using the Calendar feature.
Enter a remark in the Remarks field. This is optional.
Enter the amount of cash received in the Cash field.
The Checks amount is calculated from the checks entered on the Checks Tab.
Enter the amount of the EFT if this receipt was for an electronic fund transfer. EFT cannot be combined with a cash or check receipt. If cash or check is entered, then EFT is grayed out.
The Receipt Total is the total of all cash and checks or the EFT total.
The Total of Receipt Items is the total of the amounts entered on the Receipt Items Tab. The Receipt Total and the Receipt Items total must balance before the receipt will save.

Enter the Check and Amount for each check. Check can be a check number or a name.
Click the link once for every additional check you wish to add.
As check amounts are added to this tab, the Checks amount will update and add to the Receipt Total.

Select an Invoice # from the drop-down list if this receipt is associated with an A/R Invoice.
Enter the account number to post the receipt to in the Account # field or click the icon to search for an account. Do not select a cash account.
Enter the description in the Description field, if desired.
Select an event from the Event drop-down list if this receipt should be reported on an event.
Enter the Amount for each receipt item.
Click the button. The Receipt Total and the Receipt Items total must balance before the receipt will save.

School LINQ Help, updated 01/2021